Town Clerk

The Sudbury Town Clerk is appointed by the Town Manager. The clerk holds the rank of department head, and has a staff which includes two full-time and two part-time employees.

State law provides that the Town Clerk is the official keeper of the Town Seal and the Town's Oath Book. She, and some members of her staff, also are Notaries Public and have the authority to notarize documents signed in their presence.

The Town Clerk serves as the custodian of Town records and official documents. She is responsible for the maintenance, preservation and disposition of all Town records. She is required by state law to ensure that Town records are readily available for public inspection.

If you are a new resident of the Commonwealth, Welcome to Massachusetts!

Message from Town Clerk, Rosemary Harvell

Contact

  • Hours: Monday-Friday 9:00 - 5:00 Summer hours may vary
  • Email: webmaster@sudbury.ma.us
  • Phone: (978) 639-3351
  • Fax: (978) 639-3340
  • Town Hall
    322 Concord Road
    Sudbury, MA 01776

Services

Absentee Ballot Applications for the State Primary and Special Town Elections are available at the Town Clerk's Office
The deadline to apply for an absentee ballot for the September 9th State Primary Election and Special Town Elections is 12 NOON on Monday, September 8, 2014.
(Posted: Tuesday, August 26, 2014)

Bylaws | Expand

Title Description Info
2014 General Bylaws Articles I - XXXII July 17, 2014
730.04 KB
2014 Zoning Bylaw Article IX July 17, 2014
2282.81 KB

Bylaws - Historic | Expand

Title Description Info
1936 Sudbury Bylaws Revised April 30, 2013
1440.74 KB
1941 Sudbury Bylaws Revised Includes Zoning April 30, 2013
2450.50 KB
1953 Sudbury Bylaws Amendments Includes Zoning April 30, 2013
690.06 KB
1956 Sudbury Bylaws Revised Includes Zoning April 30, 2013
1657.65 KB
1959 Sudbury Bylaws Revised Includes Zoning April 30, 2013
1869.53 KB
1966 Sudbury Bylaws Revised Includes Zoning April 30, 2013
5834.14 KB
1983 Sudbury Bylaws Revised Includes Zoning May 1, 2013
4855.01 KB
1984 Sudbury Bylaws Revised Includes Zoning May 1, 2013
4521.71 KB
1993 Sudbury Bylaws Revised May 1, 2013
3145.36 KB
1993 Sudbury Zoning Bylaws Revised May 1, 2013
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1994 Sudbury Bylaws Revised May 1, 2013
3674.01 KB
1995 Sudbury Bylaws Revised May 1, 2013
3647.83 KB
1995 Sudbury Zoning Bylaws Revised May 1, 2013
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1996 Sudbury Bylaws Revised May 1, 2013
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1997 Sudbury Bylaws Revised May 1, 2013
3018.86 KB
1997 Sudbury Zoning Bylaws Revised May 1, 2013
5638.14 KB
1998 Sudbury Bylaws Revised May 1, 2013
3653.62 KB
1998 Sudbury Zoning Bylaws Revised May 1, 2013
6583.81 KB
1999 Sudbury Bylaws Revised May 1, 2013
3459.08 KB
1999 Sudbury Zoning Bylaws Revised May 1, 2013
6223.31 KB
2000 Sudbury Bylaws Revised May 1, 2013
3782.73 KB
2000 Sudbury Zoning Bylaws Revised May 1, 2013
6336.81 KB
2001 Sudbury Bylaws Revised May 1, 2013
3790.73 KB
2001 Sudbury Zoning Bylaws Revised May 1, 2013
7807.65 KB
2002 Sudbury Bylaws Revised May 1, 2013
4050.73 KB
2002 Sudbury Zoning Bylaws Revised May 1, 2013
8163.62 KB
2003 Sudbury Bylaws Revised May 1, 2013
4008.82 KB
2003 Sudbury Zoning Bylaws Revised May 1, 2013
8179.06 KB
2004 Sudbury Bylaws Revised May 1, 2013
4891.55 KB
2004 Sudbury Zoning Bylaws Revised May 1, 2013
9799.90 KB
2011 General Bylaws Articles I - XXXII October 28, 2013
657.24 KB
2011 Zoning Bylaw Article IX 2011 Zoning Bylaw Article IX October 28, 2013
5185.20 KB
2012 General Bylaws Articles I - XXXII February 13, 2013
681.65 KB
2012 Zoning Bylaw Article IX 2012 Zoning Bylaw Article IX October 28, 2013
4369.19 KB
2013 General Bylaws Articles I - XXXII December 6, 2013
744.09 KB
2013 Zoning Bylaw Article IX October 28, 2013
4563.40 KB
Annotated Zoning Bylaw Changes 1931 to 1987 March 27, 2013
10878.93 KB
Annotated Zoning Bylaw Changes 1988 to 2002 March 27, 2013
688.67 KB

Committees | Expand

Title Description Info
Open Meeting Law and Standards of Conduct for Elected/Appointed Officials The Open Meeting Law was revised as part of the 2009 Ethics Reform Bill, and now centralizes responsibility for statewide enforcement of the law in the Attorney General’s Office (AGO). G.L. c. 30A, §19 (a). The purpose of this Guide is to inform elected and appointed members of public bodies, as well as the interested public, of the basic requirements of the law. September 24, 2013
1302.36 KB

Elections | Expand

Title Description Info
Campaign Finance Report 2012 Pre-Annual Town Election April 11, 2012
3515.56 KB
Campaign Finance Report 2010 Post Annual Town Election May 25, 2010
889.89 KB
Campaign Finance Report 2010 Pre-Annual Town Election April 8, 2010
3444.42 KB
Campaign Finance Report 2010 Special Town Election June 24, 2010
1936.93 KB
Campaign Finance Report 2011 Post Annual Town Election May 19, 2011
1061.37 KB
Campaign Finance Report 2011 Pre-Annual Town Election March 28, 2012
1396.74 KB
Campaign Finance Report 2012 End of Year September 3, 2013
4054.36 KB
Campaign Finance Report 2012 Post Annual Town Election Some End of Year June 15, 2012
4243.31 KB
Campaign Finance Report 2013 End of Year April 28, 2014
4352.48 KB
Campaign Finance Report 2013 Post-Annual Town Election September 3, 2013
3131.62 KB
Campaign Finance Report 2013 Post-Special Town Election June 25 September 3, 2013
3400.87 KB
Campaign Finance Report 2013 Pre-Annual Town Election September 3, 2013
7047.86 KB
Campaign Finance Report 2013 Pre-Special Town Election June 25 September 3, 2013
4920.68 KB
Definitions September 17, 2010
35.93 KB
Getting Started -- Ballot Question Committees Committees that raise or spend money to support or oppose a question put to voters at a state election must organize with OCPF and file periodic campaign finance reports. If the question the committee was formed to support or oppose is put to voters in a municipal election, the committee must organize with their local election official: the city or town clerk or election commission. In either case, a ballot question committee is not intended to have an indefinite life; it must dissolve after the resolution of the question at the election. January 24, 2013
63.37 KB
Getting Started -- Local Candidates Organizing a Candidate's Committee for: Municipal Candidate for Election January 24, 2013
55.60 KB
Getting Started -- Political Action Committees Political Action Committees (PACs) are committees that raise and spend money to support or oppose one or more candidates, based upon stated principles or interests. PACs intended to support or oppose candidates for state office, such as statewide, legislative or county office candidates, organize and file periodic reports with OCPF. PACs concerned only with candidates in a specific city or town file organize and file with their local election official.
A People's Committee is a committee that organizes and operates as a PAC for at least six months, gives to five or more candidates, and receives contributions only from individuals, and agrees to abide by a contribution limit of $156 (indexed biennially) per individual in a calendar year.
January 24, 2013
63.68 KB
How to Run for Office Workshop April 11, 2013
0.16 KB
Important Dates and Deadlines for Candidates 2014 March 5, 2014
15.78 KB
Mail-In Massachusetts Voter Registration Form How can I register to vote?

The Massachusetts Mail-In Voter Registration Form can be used to register to vote in Massachusetts, to update registration information due to a change of name, make a change of address, or to register with a political party. Note: After filling out this form, you must print it, sign it and send it to your local election official.

February 28, 2013
230.22 KB
Precinct Map Sudbury1, 1A, 2, 3, 4, 5 Official September 7, 2012
1906.99 KB
Precinct numbers for streets in Sudbury May 6, 2013
21.03 KB
Specimen Ballot - 2014 Specimen Special Town Election 6.24.2014 This is a Specimen ballot(SAMPLE,cannot be used to vote.) May 29, 2014
40.51 KB
Specimen Ballot 9.9.2014 Pct. 1 Democratic This is a Specimen Ballot(CANNOT BE USED TO VOTE) August 5, 2014
322.50 KB
Specimen Ballot 9.9.2014 Pct. 1 Republican August 5, 2014
257.13 KB
Specimen Ballot 9.9.2014 Pct. 1A, 4 and 5 Democratic August 5, 2014
323.36 KB
Specimen Ballot 9.9.2014 Pct. 1A, 4 and 5 Republican August 5, 2014
249.37 KB
Specimen Ballot 9.9.2014 Pct. 2 and 3 Democratic August 5, 2014
329.28 KB
Specimen Ballot 9.9.2014 Pct. 2 and 3 Republican August 5, 2014
248.66 KB
Specimen Ballot 9.9.2014 Special Town Election August 5, 2014
162.70 KB
Top 10 Tips for Voters February 23, 2010
73.50 KB
Voting for presedential election 2008 July 2, 2013
15.57 KB

Elections - Warrant | Expand

Title Description Info
2012 December Election Warrant This is the Warrant for the Special Town Election December 4, 2012 November 26, 2012
216.71 KB

Fees | Expand

Title Description Info
Fee Schedule List of fees charged by the Town Clerk's Office March 17, 2011
35.45 KB

Forms | Expand

Title Description Info
Absentee Ballot Application February 28, 2013
175.57 KB
Absentee Ballot Application by a Family Member February 28, 2013
173.99 KB
DBA Changes Form Use this form to make changes to a DBA that is currently on file. February 25, 2014
44.81 KB
DBA Form Use this form for a new or a renewal DBA. February 25, 2014
70.74 KB
Form for Licensing your Dog The yearly registration for licensing your dog is January 1st through March 31st. The licensing fee is $15. A late fee of $25.00 will be added for dogs registered after April 1st. December 19, 2013
271.20 KB
Mail-In Massachusetts Voter Registration Form The Massachusetts Mail-In Voter Registration Form can be used to register to vote in Massachusetts, to update registration information due to a change of name, make a change of address, or to register with a political party. Note: After filling out this form, you must print it, sign it and mail it to your local election official. August 2, 2012
126.60 KB
Vital Record Request Form Form for requesting Birth, Marriage or Death records by mail or in person. July 17, 2013
42.72 KB

Maps | Expand

Title Description Info
Sudbury Precinct Map 2012 2012 Map of the 5 voting precincts and 1 sub-precinct in Sudbury. August 1, 2012
1556.37 KB
Sudbury Sub-Precinct 1A Map 2012 Map of voting Sub-Precinct 1A effective January 2012. August 1, 2012
460.47 KB

Town Clerk | Expand

Title Description Info
Federal, State and County Officials May 23, 2014
14.96 KB
Open Meeting Law June 29, 2010
356.96 KB
Sudbury's Elected Town Officials June 11, 2014
82.69 KB
Undertaking a Closing-Out or Going-Out of Business Sale in Sudbury To undertake a Closing-Out or Going-OutofBusiness Sale in Sudbury, the business owner must complete the attached steps as laid out in Massachusetts General Law, Chapter 93, and deliver the required material listed in the attached pages to the Sudbury Town Clerk's office at least three days before the start of the sale. November 18, 2010
193.71 KB

Town Meeting - Audio | Expand

Title Description Info
Town Meeting 2013, May 06 Town Meeting 2013, Day 1 February 25, 2014
20828.06 KB
Town Meeting 2013, May 07 Town Meeting 2013, Day 2 February 25, 2014
21776.53 KB
Town Meeting 2013, May 08 Town Meeting 2013, Day 3 February 25, 2014
24785.72 KB

Town Meeting - Proceedings | Expand

Title Description Info
Town Meeting Proceedings 1959 The complete proceedings of the 1959 Annual Town Meeting. The document also includes all of the election results for 1959. April 23, 2013
1807.88 KB
Town Meeting Proceedings 1960 The complete proceedings of the 1960 Annual Town Meeting. The document also includes all of the election results for 1960. April 23, 2013
1566.69 KB
Town Meeting Proceedings 1961 The complete proceedings of the 1961 Annual Town Meeting. The document also includes all of the election results for 1961. April 23, 2013
1335.56 KB
Town Meeting Proceedings 1963 The complete proceedings of the 1963 Annual Town Meeting. The document also includes all of the election results for 1963. April 23, 2013
1507.25 KB
Town Meeting Proceedings 1964 The complete proceedings of the 1964 Annual Town Meeting. The document also includes all of the election results for 1964. April 23, 2013
1703.68 KB
Town Meeting Proceedings 1971 The complete proceedings of the 1971 Annual Town Meeting. The document also includes all of the election results for 1971. February 19, 2010
253.39 KB
Town Meeting Proceedings 1972 The complete proceedings of the 1972 Annual Town Meeting. The document also includes all of the election results for 1972. February 19, 2010
4836.85 KB
Town Meeting Proceedings 1973 The complete proceedings of the 1973 Annual Town Meeting. The documents also includes all of the election results for 1973. February 19, 2010
128.48 KB
Town Meeting Proceedings 1974 The complete proceedings of the 1974 Annual Town Meeting. The documents also includes all of the election results for 1974. August 2, 2010
4325.47 KB
Town Meeting Proceedings 1975 The complete proceedings of the 1975 Annual Town Meeting. The documents also includes all of the election results for 1975. February 19, 2010
101.15 KB
Town Meeting Proceedings 1976 The complete proceedings of the 1976 Annual Town Meeting. The documents also includes all of the election results for 1976. February 19, 2010
3431.73 KB
Town Meeting Proceedings 1977 The complete proceedings of the 1977 Annual Town Meeting. The documents also includes all of the election results for 1977. February 19, 2010
93.94 KB
Town Meeting Proceedings 1978 The complete proceedings of the 1978 Annual Town Meeting. The documents also includes all of the election results for 1978. February 19, 2010
83.06 KB
Town Meeting Proceedings 1979 The complete proceedings of the 1979 Annual Town Meeting. The documents also includes all of the election results for 1979. February 19, 2010
94.27 KB
Town Meeting Proceedings 1980 The complete proceedings of the 1980 Annual Town Meeting. The documents also includes all of the election results for 1980. February 19, 2010
65.20 KB
Town Meeting Proceedings 1981 The complete proceedings of the 1981 Annual Town Meeting. The documents also includes all of the election results for 1981. February 19, 2010
57.78 KB
Town Meeting Proceedings 1982 The complete proceedings of the 1982 Annual Town Meeting. The documents also includes all of the election results for 1982. February 19, 2010
52.12 KB
Town Meeting Proceedings 1983 The complete proceedings of the 1983 Annual Town Meeting. The documents also includes all of the election results for 1983. February 19, 2010
4631.32 KB
Town Meeting Proceedings 1984 The complete proceedings of the 1984 Annual Town Meeting. The documents also includes all of the election results for 1984. February 19, 2010
56.71 KB
Town Meeting Proceedings 1985 Proceedings of the 1985 Annual Town Meeting. The document includes the election results for 1985. February 19, 2010
52.36 KB
Town Meeting Proceedings 1986 The complete proceedings of the 1986 Annual Town Meeting. The documents also includes all of the election results for 1986. February 19, 2010
4563.10 KB
Town Meeting Proceedings 1987 The complete proceedings of the 1987 Annual Town Meeting. The documents also includes all of the election results for 1987. February 19, 2010
40.36 KB
Town Meeting Proceedings 1988 The complete proceedings of the 1988 Annual Town Meeting. The documents also includes all of the election results for 1988. February 19, 2010
59.02 KB
Town Meeting Proceedings 1989 The complete proceedings of the 1989 Annual Town Meeting. The documents also includes all of the election results for 1989. February 19, 2010
48.56 KB
Town Meeting Proceedings 1990 The complete proceedings of the 1990 Annual Town Meeting. The documents also includes all of the election results for 1990. February 19, 2010
47.26 KB
Town Meeting Proceedings 1991 The complete proceedings of the 1991 Annual Town Meeting. The documents also includes all of the election results for 1991. February 19, 2010
46.43 KB
Town Meeting Proceedings 1992 The complete proceedings of the 1992 Annual Town Meeting. The documents also includes all of the election results for 1992. February 19, 2010
4638.26 KB
Town Meeting Proceedings 1993 The complete proceedings of the 1993 Annual Town Meeting. The documents also includes all of the election results for 1993. February 19, 2010
42.94 KB
Town Meeting Proceedings 1994 The complete proceedings of the 1994 Annual Town Meeting. The documents also includes all of the election results for 1994. February 19, 2010
51.31 KB
Town Meeting Proceedings 1995 The complete proceedings of the 1995 Annual Town Meeting. The documents also includes all of the election results for 1995. February 19, 2010
3892.55 KB
Town Meeting Proceedings 1996 The complete proceedings of the 1996 Annual Town Meeting. The documents also includes all of the election results for 1996. February 19, 2010
4870.68 KB
Town Meeting Proceedings 1997 The complete proceedings of the 1997 Annual Town Meeting. The documents also includes all of the election results for 1997. April 11, 2014
6279.46 KB
Town Meeting Proceedings 1998 The complete proceedings of the 1998 Annual Town Meeting. The documents also includes all of the election results for 1998. April 17, 2013
3243.05 KB
Town Meeting Proceedings 1999 The complete proceedings of the 1999 Annual Town Meeting. The documents also includes all of the election results for 1999. February 19, 2010
55.50 KB
Town Meeting Proceedings 2000 The complete proceedings of the 2000 Annual Town Meeting. The documents also includes all of the election results for 2000. April 17, 2013
3919.55 KB
Town Meeting Proceedings 2001 The complete proceedings of the 2001 Annual Town Meeting. The document also includes all of the election results for 2001. February 19, 2010
44.12 KB
Town Meeting Proceedings 2002 The complete transcript of the 2002 Town Meeting (April 1st and April 2nd). Also includes Annual Town Election March 25th, State Primary September 17th and State Election November 5th. February 10, 2010
63.13 KB
Town Meeting Proceedings 2003 The complete proceedings of the 2003 Annual Town Meeting. The documents also includes all of the election results for 2003. February 19, 2010
49.09 KB
Town Meeting Proceedings 2004 The complete transcript of the 2004 Town Meeting. September 12, 2006
582.07 KB
Town Meeting Proceedings 2005 The complete transcript of the 2005 Town Meeting. September 12, 2006
692.39 KB
Town Meeting Proceedings 2006 The complete transcript of the 2006 Town Meeting. September 12, 2006
1992.82 KB
Town Meeting Proceedings 2007 The complete transcript of the 2007 Town Meetings. August 11, 2008
1339.22 KB
Town Meeting Proceedings 2008 The complete proceedings of the 2008 Annual Town Meeting:April 7, 8,and 9 February 6, 2009
1601.07 KB
Town Meeting Proceedings 2009 The complete proceedings of the 2009 Annual Town Meeting: April 6, May 11,and June 15, 2009 February 17, 2010
2270.21 KB
Town Meeting Proceedings 2010 The transcripts of the 2010 Town Meetings and Elections September 20, 2011
2058.25 KB
Town Meeting Proceedings 2011 The transcripts of the 2011 Town Meetings and Elections February 6, 2012
1941.73 KB
Town Meeting Proceedings 2012 The transcripts of the 2012 Town Meetings and Elections February 1, 2013
1522.12 KB
Town Meeting Proceedings 2013 The transcripts of the 2013 Town Meetings and Elections February 25, 2014
1595.32 KB

 

This department has 139 documents

Expand All

Dogs | Expand

Question
How is a dog license obtained?

Every year, all dog owners in Sudbury must obtain a license for their dog (s) by the end of March. You may get a license at the Office of the Town Clerk in Town Hall. To obtain a license, you must present evidence of a current rabies vaccination. The fee for a dog license in Sudbury is $15.00 for a spayed or neutered dog, $20.00 otherwise. All owners or keepers of dogs kept in the Town of Sudbury during the preceding six (6) months and who, on the first day of April of each year, have not licensed said dog(s), as prescribed by Section 137, Chapter 140 of the General Laws, shall be subject to a penalty of $25.00 payable to the Town, in addition to the license fee, for each dog so unlicensed.  

 Form for Licensing your Dog

CONTROL OF DOGS - All dogs in the Town of Sudbury shall be restrained. A dog shall be deemed to be under restraint if it is on the premises of the owner accompanied by a person who shall have the dog under control, or is in a suitably enclosed area including an effective electric invisible fence, or is tied, or if outside the premises of the owner, is accompanied by a person who shall have the dog under control by holding it firmly on a leash no greater than six (6) feet in length. The owner or keeper of a dog who violates this bylaw shall be fined $50.00.

Election | Expand

Question
I want to organize a committee for a candidate, ballot question or political action. How do I get started?
What is the process for becoming an Election Worker at the Polls?
If you are a registered voter and are interested in working the polls on election day please contact the Town Clerk at 978-639-3351.
When are elections held?

Presidential primaries are held once every four years in March.

 State elections occur every other year in even numbered years. The primary is conducted in September and the election in November.

Town elections usually occur every year sometime between February and June. Each town sets its own date.

Where do I vote?

Where do I register to vote?

Voter Registration

How to register to vote in Massachusetts

If you are a U.S. citizen, a Massachusetts resident, and you will be 18 years old on or before election day, you may register to vote at any city or town hall in person, or by mail, by contacting any city or town clerk’s office. Social service, welfare, Registry of Motor Vehicle offices, and offices providing services for the disabled also have walk-in registration services available. Colleges, universities, high schools, and vocational schools will have registration availability for enrolled students. Registration in Massachusetts is permanent, but you must register again if you move or change your name. For more information contact:

The Massachusetts Mail-In Voter Registration Form can downloaded and used to register to vote in Massachusetts, to update registration information due to a change of name, make a change of address, or to register with a political party. Note: After filling out this form, you must print it, sign it and mail it to your local election official.

Click on this link for a printable Mail-In Massachusetts Voter Registration Form.

Click on this link for the Official Sudbury Precinct Map 1, 1A, 2, 3, 4, 5

Elections Division
Offices of the Secretary of the Commonwealth
One Ashburton Place, 17th floor
Boston, MA 02108
(617) 727-2828
www.sec.state.ma.us/ele

The contact information for the Sudbury Town Clerk's office:

Town Hall

322 Concord Road

Monday-Friday
9:00 - 5:00 (Summer Hours may differ)

 Phone: (978) 639-3351

Fax: (978) 443-0264

Email: clerk@sudbury.ma.us

Where do I vote?

To find your precinct, please visit www.wheredoivotema.com.

Polling location for precincts 1, 2 and 5:
Fairbank Community Center
40 Fairbank Road
Sudbury, MA 01776

Polling location for precincts 3 and 4:
Town Hall
322 Concord Road
Sudbury, MA 01776

Forms | Expand

Question
How do I obtain a copy of a Birth Certificate?

The Sudbury Town Clerk will have birth records of anyone whose parents were Sudbury residents at the time of their births. A Birth Certificate may be obtained by mail or in person at the Town Clerk's office. The Town Clerk is authorized to issue certified copies of birth certificates and administers adoption and recording change depositions.

The Certificate of birth is $15.00 and $10.00 for additional certified copies ordered at the same time.  Cash and checks are accepted for payment.

To obtain a copy of a birth certificate:

1. Call or email the Town Clerk's office to verify that the record you are looking for is filed here.

2. Complete the Vital Record Request Form.

3. Bring the request form with payment to the Town Clerk's office or mail in the form with payment and a self-addressed, stamped envelope.

The contact information for the Sudbury Town Clerk's office:
Town Hall
322 Concord Road
Sudbury, MA 01776
Monday-Friday
9:00 - 5:00 (Summer Hours may differ)

Phone: (978) 639-3351
Fax: (978) 639-3340

Email: clerk@sudbury.ma.us

If you are not sure where the record you seek is filed locally, you may contact the state Registry of Vital Records and Statistics. The Registry maintains a central index and has copies of records for all births, deaths and marriages which occurred within the state.

Certified copies may be obtained through the Registry in person, by mail or by phone. Regardless of how you request copies, you should be prepared to provide the name of the subject(s) of the record, the date of the event and, if know, the city or town where the event occurred.

Call or write for the fee schedule and hours:
Registry of Vital Records and Statistics
150 Mount Vernon St., 1st Fl.
Dorchester, MA 02125-3105

617- 740-2600
www.mass.gov/dph

How do I obtain a copy of a Death Certificate?

The Sudbury Town Clerk will have death records of anyone who was a Sudbury resident at the time or who passed away in Sudbury. A Death Certificate may be obtained by mail or in person at the Town Clerk's office.

A Death Certificate is $15.00 for the first copy and $10.00 for additional certified copies ordered at the same time.  Cash and checks are accepted for payment.

There is a $10.00 fee for a burial permit.

To obtain a copy of a death certificate:

1. Call or email the Town Clerk's office to verify that the record you are looking for is filed here.

2. Complete the Vital Record Request Form.

3. Bring the request form with payment to the Town Clerk's office or mail in the form with payment and a self-addressed, stamped envelope.

The contact information for the Sudbury Town Clerk's office:
Town Hall
322 Concord Road
Sudbury, MA 01776
Monday-Friday
9:00 - 5:00 (Summer Hours may differ)

Phone: (978) 639-3351
Fax: (978) 639-3340 

Email: clerk@sudbury.ma.us

If you are not sure where the record you seek is filed locally, you may contact the state Registry of Vital Records and Statistics. The Registry maintains a central index and has copies of records for all births, deaths and marriages which occurred within the state.

Certified copies may be obtained through the Registry in person, by mail or by phone. Regardless of how you request copies, you should be prepared to provide the name of the subject(s) of the record, the date of the event and, if know, the city or town where the event occurred.

Call or write for the fee schedule and hours:
Registry of Vital Records and Statistics
150 Mount Vernon St., 1st Fl.
Dorchester, MA 02125-3105
617- 740-2600
www.mass.gov/dph

How do I obtain a copy of my Marriage Certificate?

The Clerk will have marriage records of any couple who filed their intentions in Sudbury. The fee for records available at Sudbury Town Hall is $15.00 for the first certified copy and $10.00 for each additional copy ordered at the same time.

The Certificate of birth is $15.00 and $10.00 for additional certified copies ordered at the same time.  Cash and checks are accepted for payment.

To obtain a copy of a birth certificate:

1. Call or email the Town Clerk's office to verify that the record you are looking for is filed here.

2. Complete the Vital Record Request Form.

3. Bring the request form with payment to the Town Clerk's office or mail in the form with payment and a self-addressed, stamped envelope.

The contact information for the Sudbury Town Clerk's office:
Town Hall
322 Concord Road
Sudbury, MA 01776
Monday-Friday
9:00 - 5:00 (Summer Hours may differ)

Phone: (978) 639-3351
Fax: (978) 639-3340
Email: clerk@sudbury.ma.us

If you are not sure where the record you seek is filed locally, you may contact the state Registry of Vital Records and Statistics. The Registry maintains a central index and has copies of records for all births, deaths and marriages which occurred within the state.

Certified copies may be obtained through the Registry in person, by mail or by phone. Regardless of how you request copies, you should be prepared to provide the name of the subject(s) of the record, the date of the event and, if know, the city or town where the event occurred.

Call or write for the fee schedule and hours:
Registry of Vital Records and Statistics
150 Mount Vernon St., 1st Fl.
Dorchester, MA 02125-3105

617- 740-2600
www.mass.gov/dph

What is the process for obtaining a Marriage License?
The Town Clerk issues marriage licenses. People wishing to obtain a license file their intentions with the Town Clerk in person (except for cases where one person is in the military or incarcerated, or a physician's written confirmation of an illness of one of the parties is produced) at least three days before the ceremony (an application for a time waiver may be filed by both of the parties at a probate or district court if a problem exists). The fee for filing your marriage intentions in Sudbury is $40.00 and includes one certified copy of the Marriage Certificate. The license is valid for sixty days from the time of filing, and may be used for a ceremony conducted in any Massachusetts city or town. The member of the clergy or Justice of the Peace who performs the ceremony must sign the license and return it to the city or town where it was issued.

Persons seeking a marriage license must be at least eighteen years old or have a court order providing for an exception.

Those desiring a civil ceremony should contact the Town Clerk or call the Secretary of State's Commissions Section at (617) 727-2836 to obtain a list of local Justices of the Peace.

Where do I apply for a DBA Certificate/Business Certificate?

All fictitious name certificates for businesses (commonly known as "doing business as" or "dba" certificates) are filed with the Town Clerk. The dba files allow consumers to identify and locate the proprietor of a business which goes by a name other than that of the proprietor. Sudbury maintains a database of dba information which includes records for the preceding five years. Once filed, a certificate is valid for four years. The fee for filing is $50.00.

 What is a Business Ceritificate and Who Must File?

Click here for DBA Form

Click here for DBA Changes Form

The contact information for the Sudbury Town Clerk's office:

Town Hall

322 Concord Road
Sudbury, MA 01776

Monday-Friday
9:00 - 5:00 (Summer Hours may differ)

Phone: (978) 639-3351

Fax: (978) 443-0264

Email: clerk@sudbury.ma.us

Town Clerk | Expand

Question
I am new to Massachusetts. Where can I learn about residency requirements, vehicle registration and other general information regarding this state?
Please click this link for a practical guide to living in Massachusetts.Welcome to Massachusetts!
What is a Business Certificate and Who Must File?

 

FILING A BUSINESS CERTIFICATE (DBA)

 ( Massachusetts General Laws, Chapter 110, Section 5, 6; 227:5A)

 WHAT IS A BUSINESS CERTIFICATE, DBA (doing business as)?

 A Business Certificate is a local registration of a business that is conducted within the Town and filed with the Town Clerk, either in person or by mail, in every city/town where a business of any such person, partnership or corporation may be situated. It is commonly referred to as a “d/b/a” (doing business as).  The primary purpose of filing is to protect consumers or creditors by identifying the names and addresses of the owners of the business.  Essentially, the public has a right to know who “is” a particular business, since a customer will not know who owns the business simply by the name of the business. 

 NOTE:  A business certificate is not a license to do business in the Town of Sudbury.  Additional licenses/permits issued by other town departments or state agencies may be required in order to do business.  Please refer to the Town of Sudbury Zoning Bylaws for conducting a business in the business district or the residential/home business.  If needed you may be required to check with the Building Inspector/Zoning Enforcement Officer (978) 443-2209 ext.1361.

 WHO MUST FILE?

 Any person conducting a business under any title (business name) other than the complete real name of the person conducting the business must file a certificate.  A person is defined as an individual, a partnership, or a corporation.

 Exemptions to filling are allowed under section 6 if the corporation is doing business in its true corporate name, or if a legal partnership is doing business under any title which includes the true surname of any.  Certain other exemptions exist for trusts and limited partnerships.

   WHO MUST SIGN THE BUSINESS CERTIFICATE?

 If the business is owned solely by one person, only that person needs to sign.  If it is a partnership of two or more people (but not a formal legal entity), both or all of the “partners” must sign.  If it is a legal partnership, any officer who has authority to sign on behalf of the partnership may do so.  If it is a corporation, an officer who has signatory authority must sign – which is usually the President, but not always.  All signatures must be made in front of a notary, the Town Clerk or the Assistant Town Clerk.  Do not sign the certificate unless it is in front of one of these three individuals.  An individual must be 18 years of age or older to legally sign a business certificate.

  HOW LONG IS MY BUSINESS CERTIFICATE GOOD FOR?

 Business Certificates are valid for a period of four (4) years from the date of its original filing.  They must be renewed every four (4) years for as long as the business is being conducted.

  WHAT IF I “GO OUT OF BUSINESS”, CHANGE MY RESIDENCE; CHANGE THE LOCATION OF THE BUSINESS OR WANT TO CHANGE THE NAME OF THE BUSINESS?

 Change of Residence as listed on certificate, change of location of the business within town (but keeps the same business name): You must file either a Statement of Change of Residence, or a Statement of Change of Location of Business.

 Discontinuance of business, retire or withdraw from conducting business (i.e.: go out of business or move it to another town:  You must file a Statement of Discontinuance.  If you will be conducting a “Going Out of Business Sale” please contact the Town Clerk’s office regarding the legal requirements for this type of sale.

 Change the name of the business: You must first file a Discontinuance and then file a new Certificate for the new business name.  You cannot simply change the name of the business as technically you are stopping business in one name and starting business in a new name.

In case of death of the owner of the registered business(d/b/a):  A statement may be filed by the executor or administrator of the estate.

 DOES THE FILING OF A BUSINESS CERTIFICATE PROTECT ME FROM OTHER USING THE SAME NAME?

 No, The protection of a trademark (wood, name, symbol or device) in Massachusetts is accomplished through the Secretary of State’s Office.  (See website below)

 WHAT IS THE FEE TO FILE A CERTIFICATE OR STATEMENT?

Filing/Renewal of a Business Certificate- $50.00 (4 years).

Statements:$25.00

Certified Copies:$4.00

Photocopies: 20 cents/page

Cash, or a check made out to the Town of Sudbury, are the only accepted forms of payment. If filing by mail, please do not send cash. Credit and Debit Cards are not accepted.

 MUST I DISPLAY A COPY OF MY BUSINESS CERTIFICATE?

 The law states that copies of your certificate must be available at the address at which the business is conducted, and shall be produced for inspection upon request during regular business hours to any person who has purchased goods or services from such business.

 WHAT IS THE PENALTY IF I DO NOT FILE A CERTIFICATE OR STATEMENT?

 The law states that violations will be punished by a fine of not more than three hundred dollars ($300.00) for each month during which the violation continues.

  WHERE DO I GET THE FORMS AND HOW DO I FILE?

 All forms may be obtained from and filed at the Town Clerk’s office during normal business hours (Monday-Friday, 9am – 5pm) or downloaded here. DBA Form

Forms can be notorized at the Town Clerk's office or by another notary and mailed to the Town Clerk at 322 Concord Road with a check made out to the Town of Sudbury.

  WHERE DO I GET TAX INFORMATION REGARDING MY BUSINESS?

 The Massachusetts Department of Revenue (DOR) can answer all of your questions regarding collecting sales tax or other tax questions you may have.  The Taxpayer Assistance Bureau is open from 8:45am – 5pm, Monday – Friday.  The toll free number is 1 (800) 392-6089 or (617) 887-6367.  The DOR has a publication entitled “A Guide to Sales and Use Tax” which answers the most commonly asked questions about sales/use tax.

 You obtain an FID number from the IRS at (800) 829-1040 or (617) 523-1040.

 Websites:

Department of Revenue          http://www.dor.state.ma.us/

Secretary of State’s office      www.state.ma.us

 Where do I apply for a DBA Certificate/Business Certificate?

Who are the Federal, State and County Officials representing Sudbury?

Click on this link for the list of  Federal, State and County Officials .

Who are the Sudbury's elected Town Officials?

Click here for the list of Sudbury's Elected Town Officials.

Town Clerkclerk@sudbury.ma.us | (978) 639-3351

Name Position Office Location
Rosemary Harvell Town Clerk Town Hall
Veronica Craven Assistant Town Clerk Town Hall
Lauren Goddard Census Administrator Town Hall
Dorothy Oldroyd Department Assistant Town Hall
Elaine Fortney Vital Records Admin. Town Hall
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