Collector / Treasurer

Regular tax payments:  Town of Sudbury, PO Box 959, Sudbury, MA  01776

Overnight tax payments:  Treasurer's Office, Town of Sudbury, 278 Old Sudbury Road, Sudbury, MA  01776

The Collector/Treasurer's Division is responsible for the collection of all monies due to the Town including:

Contact

  • Hours: Monday - Friday 8:30 A.M. to 4:00 P.M.
  • Email: webmaster@sudbury.ma.us
  • Phone: (978) 639-3376
  • Fax: (978) 443-8450
  • Flynn Building
    278 Old Sudbury Road
    Sudbury, MA 01776
    Payment drop box is located at Flynn Building (near US postal mailboxes)

Services

Town of Sudbury discontinues passport application processing.
Town of Sudbury discontinues passport application processing as of April 3, 2014.
(Posted: Thursday, April 3, 2014) Load more...

Budget | Expand

Title Description Info
Finance Committee - Comments on the BRTF Final Report The Finance have prepared responses to suggestions in the Final Report. These responses are intended to clarify and/or add to information presented by the Budget Review Task Force (BRTF). December 30, 2009
84.94 KB
FY09 Budget: Complete as Appropriated View the complete FY09 as Appropriated Budget. 320 pages fo FY09 budget detail, historical data and trands, Organziational facts, and financial outlook. May 30, 2008
29.58 KB
FY10 Budget: Complete as Appropriated View the complete FY10 as Appropriated Budget. 366 pages of FY10 budget detail, historical data and trends, Organizational facts, and financial outlook. September 4, 2009
13.37 KB
FY11 Budget: Complete as Appropriated View the complete FY11 Consolidated As Appropriated Budget. 245 pages of FY11 budget detail, historical data and trends, Organizational facts, and financial outlook.

You may navigate through the PDF file from Table of Contents using Ctrl+mouse click.

August 31, 2010
5.96 KB
FY12 Budget Hearing Introduction (FinCom) February 11, 2011
82.05 KB
FY12 Consolidated As Appropriated Budget Book View the complete FY12 Consolidated As Appropriated Budget. 242 pages of FY12 budget detail, historical data and trends, Organizational facts, and financial outlook. You may navigate through the PDF file from Table of Contents using Ctrl+mouse click. September 28, 2011
4502.09 KB
FY13-FY15 Preliminary General Fund Revenue Projections As presented to the Board of Selectmen on Tuesday, September 27, 2011. A preliminary look at revenue expectations through FY15.

A revenue forecast specifically for FY13 is still pending. All results subject to change as more information becomes available.

September 28, 2011
325.50 KB
FY14 Preliminary Budget This preliminary budget document contains the amounts requested by the major cost centers following the guidelines of the Sudbury Finance Committee as issued in their letter dated November 2, 2012. February 4, 2013
12030.77 KB
Sudbury Budget Facts January 29, 2009
18.82 KB

Finance Committee | Expand

Title Description Info
FY11 Revenue Forecast -update 7/122010 FY11 Revenue Forecast -update 7/12/2010 July 13, 2010
215.76 KB
FY13 FinCom Budget Hearings February 14, 2012
11.87 KB

Forms | Expand

Title Description Info
Paid Taxes Statement Request Use this form to request a Paid Taxes Statement (calendar year) for income tax purposes. Complete this form and return to the Treasurer's Office at treasurer@sudbury.ma.us January 13, 2014
62.42 KB
Parking Violation Appeal Form (PDF) Form for requesting a hearing to appeal a Sudbury parking violation.

**Must be appealed within 21 days of violation**

July 16, 2013
25.26 KB
Request Replacement Check from Town of Sudbury Use this form to request a replacement check from the Town of Sudbury. Complete this form and return to the Treasurer's Office only if a check issued to you or your company has been lost, destroyed or never received. May 24, 2012
16.12 KB

Passports | Expand

Title Description Info
Passports October 28, 2010
9.83 KB

Press Release | Expand

Title Description Info
Sudbury Financial News Items PRESS RELEASE --

April 13, 2011 – Sudbury, MA

Sudbury Financial News Items

April 13, 2011
26.79 KB

Reports | Expand

Title Description Info
FY12 Q1 MGL 53E 1/2 Revolving Funds Report FY12 Q1 MGL 53E 1/2 Revolving Funds Report. Current year balance information for revolving funds that require spending approval at Annual Town Meeting. October 25, 2011
78.83 KB

Reports - Financial Statements | Expand

Title Description Info
Sudbury Audit Financials FY04 May 12, 2009
495.12 KB
Sudbury Audit Financials FY05 May 12, 2009
1618.66 KB
Sudbury Audit Financials FY06 May 12, 2009
507.77 KB
Sudbury Audit Financials FY07 May 12, 2009
2802.70 KB
Sudbury Audit Financials FY08 May 12, 2009
1805.20 KB
Sudbury Audit Financials FY09 May 28, 2010
3236.83 KB
Sudbury Audit Financials FY10 April 13, 2011
3306.55 KB
Sudbury Audit Financials FY13 CAFR April 14, 2014
6030.04 KB

Reports - Historic | Expand

Title Description Info
1957 Finance Committee Report Report includes Warrant Articles for Annual Town Meeting and Finance Committee's Recommendations and Budget. April 30, 2013
807.20 KB
1958 Finance Committee Report Report includes Warrant Articles for Annual Town Meeting and Finance Committee's Recommendations and Budget. April 30, 2013
918.05 KB
1959 Finance Committee Report Report includes Warrant Articles for Annual Town Meeting and Finance Committee's Recommendations and Budget. April 30, 2013
785.60 KB
1960 Finance Committee Report Report includes Warrant Articles for Annual Town Meeting and Finance Committee's Recommendations and Budget. April 30, 2013
879.30 KB
1961 Finance Committee Report Report includes Warrant Articles for Annual Town Meeting and Finance Committee's Recommendations and Budget. April 30, 2013
799.21 KB
1962 Finance Committee Report Report includes Warrant Articles for Annual Town Meeting and Finance Committee's Recommendations and Budget. April 30, 2013
1400.90 KB
1963 Finance Committee Report Report includes Warrant Articles for Annual Town Meeting and Finance Committee's Recommendations and Budget. April 30, 2013
1233.18 KB
2010 Finance Committee Report Report includes Warrant Articles for Annual Town Meeting and Finance Committee's Recommendations and Budget. February 20, 2014
34.87 KB
2011 Finance Committee Report Report includes Warrant Articles for Annual Town Meeting and Finance Committee's Recommendations and Budget. February 20, 2014
30.45 KB
2012 Finance Committee Report Report includes Warrant Articles for Annual Town Meeting and Finance Committee's Recommendations and Budget. February 20, 2014
76.76 KB

Senior - Local Tax Options | Expand

Title Description Info
FY10 Senior Tax Deferral Report July 6, 2011
1610.65 KB
FY11 Senior Tax Deferral Report July 6, 2011
272.08 KB
FY12 Senior Tax Deferral Report June 13, 2012
197.71 KB
FY13 Senior Deferral Report June 19, 2013
197.48 KB

Tax | Expand

Title Description Info
Motor Vehicle and Trailer Excise Manual Motor Vehicle and Trailer Excise Manual September 27, 1999
0.00 KB
Property & Excise Tax Information Provides information regarding the Treasurer/Collector office responsibilities for collecting property and excise taxes. August 24, 2010
92.54 KB
RESPA and Your Real Estate Tax Responsibilities RESPA and Your Real Estate Tax Responsibilities October 24, 2005
21.94 KB

Town Meeting | Expand

Title Description Info
FinCom Chairman budget presentation at 2011 Town Meeting Finance Committee Chairman, Jim Rao's presentation at the 2011 Annual Town Meeting on Article 4 - FY12 Budget. May 19, 2011
498.27 KB
FinCom Chairman Budget presentation at 2012 Town Meeting Finance Committee Chairman, Jim Rao's presentation at the 2012 Annual Town Meeting on Article 4 - FY13 Budget. (May 7, 2012) May 8, 2012
1964.77 KB
FinCom Chairman Budget Presentation at 2009 Town Meeting Finance Committee Chairman, Chuck Woodard presentation at the 2009 Annual Town Meeting on Article 4 - FY10 Budget Non-override. (June 15, 2009) January 14, 2010
381.81 KB
FinCom Chairman Budget Presentation at 2010 Town Meeting Finance Committee Chairman, Chuck Woodard presentation at the 2010 Annual Town Meeting on Article 4 - FY11 Budget. (April 5, 2010) April 12, 2010
308.30 KB
FY12 Town Budget as of ATM 5/2/2011 May 9, 2011
17.48 KB
FY12 Town Budget Summary as Appropriated at ATM 5-2-2011 May 9, 2011
877.15 KB

 

This department has 51 documents

Expand All

Collector / Treasurer | Expand

Question
Where can I make my tax payments online?

For 'same day' credit on your real estate, personal property or motor vehicle excise tax bills you may pay using Sudbury's Online Payment Banking System at:

             ⇒  UniPay Online

 

Where should I mail my tax payments?

For regular mail delivery:  Town of Sudbury, PO Box 959, Sudbury, MA  01776

For overnight delivery:        Treasurer's Office, Town of Sudbury, 278 Old Sudbury Road, Sudbury, MA  01776

Excise Tax | Expand

Question
How is excise tax computed?

The tax is based on a 12-month calendar year, and the rate is $25.00 per one thousand dollars of the valuation on each vehicle. Vehicle valuations are set annually by the Registry of Motor Vehicles according to a formula in the excise tax law. Present market value, condition, price paid, and mileage on the vehicle do not affect the excise tax.

What determines Massachusetts residency?
The following criteria, although not exclusive, can be used by state and local agencies and the courts to determine residency. By law, you are considered a Massachusetts resident if you receive a local property tax exemption, file a state resident income tax return or receive a rental deduction, register to vote here, enroll your dependents in a local public school or pay resident tuition for them at a state college or university, receive public assistance from the state, declare that mortgaged or insured property located here is your principal residence, or obtain any employment, benefit or privilege by claiming Massachusetts residency. You may be fined up to $1,000 per year if you illegally register in another state, or misrepresent the principal place your vehicle is garaged in this state. You are also subject to assessment for unpaid taxes with penalties and interest.
What if I don’t own the vehicle for the entire year?
Excises are prorated on a monthly basis. If you register a motor vehicle after the beginning of any calendar year, no excise will be imposed for those months, if any, which have fully elapsed before the vehicle is registered. If a vehicle is registered for any part of a month, however, the excise will be due for all of that month. If you sell or trade a vehicle or move during the year, you should generally pay the full excise tax when billed to avoid any penalties. You should then contact the Assessor’s office to determine your eligibility for an abatement or refund and the documentation required.
What is an excise tax?
Under Massachusetts General Laws (Chapter 60A), all Massachusetts residents who own and register a motor vehicle or trailer must annually pay a vehicle excise. The excise tax is levied by the town where the vehicle is principally garaged, and the revenues become part of the local community treasury.
Where can I find more information and answers to other questions about Motor Vehicle and Trailer Excise taxes?
You can find more information on excise tax by visiting the Massachusetts Secretary of State’s website, http://www.sec.state.ma.us/cis/cisexc/excidx.htm

Real Estate Tax | Expand

Question
How can I find out if my mortgage company has paid my tax bill?
You can call our office, and we will be happy to look up the payment records for your property.
How can my mortgage company get my bill?
By law, tax bills must be mailed to the property owner. The Town deals directly with several tax services that provide information to mortgage companies. Ask your mortgage company if they use one of these services. If your mortgage company requires a bill, they can set up a fee for service agreement with The Town or they can wait for you to send them your tax bill.
When are tax bills due?
Quarterly real estate tax payments are due August 1, November 1, February 1, and May 1. If those dates fall on a weekend or holiday, the due dates are the first normal business day thereafter. Postmarks are not accepted as paid dates, so be sure you leave enough time for delivery if paying by mail. You can also pay in person Monday thru Friday, 8:30 am to 4:00 pm, at our office in the Flynn Building, 278 Old Sudbury Road. For your convenience, we have extended hours on the real estate tax due dates, closing at 7:00 pm on those days.
When are tax bills issued?

Sudbury’s Fiscal Year begins on July 1 and ends June 30. Real estate tax bills are issued twice a year, 30 days before the First and Third Quarter due dates.  The combination bills include payment stubs for two quarters.

Bill issued by June 30 has payment stubs for Q1 (due 8/1) and Q2 (due 11/1)

Bill issued by December has payment stubs for Q3 (due 2/1) and Q4 (due 5/1)

You may contact the Tax Office with billing questions or to obtain a duplicate bill. 

When is the deadline for filing for an abatement?
The application for an abatement must be filed on or before the due date of the first actual tax bill for the year. "Actual" refers to when the tax rate has been officially set for the fiscal year. Prior to rate setting tax bills are considered "preliminary". Typically, this means the deadline for filing an abatement is on or before February 1st, each year. For further details please contact the Assessor's Office at 978-443-8891 ext. 393
When making a tax payment, who do I make the check out to?
When making any tax payments to the Treasurer/Collector’s office, please make your check payable to “The Town of Sudbury”
Why isn't my name shown as the record owner on my tax bill?

The “Record Owner” field of the real estate tax bill must indicate the ownership as of January 1st. Although tax bills are issued quarterly, the ownership records may only be changed once a year. All deed transactions occurring within the calendar year are reflected in the subsequent July 1st tax bill. For example, all deed transactions recorded or registered between January 1, 2005 and December 31, 2005 will be reflected in the July 1, 2006 tax bill. A property owner who purchases a property on January 2, 2005 has much longer to wait for the ownership records to roll over compared to the purchaser who closes on December 31, 2005. For both transactions the files roll over on July 1, 2006. In the interim, new owner names can be reflected in the mailing address field of your tax bill if you notify the Assessors Office of an ownership change.

Collector / Treasurertreasurer@sudbury.ma.us | (978) 639-3376

Name Position Office Location
Andrea Terkelsen Finance Director / Treasurer - Collector Flynn Building
Sharon Albertini Accounting Clerk Flynn Building
Sharon Baumer Accounting Clerk Flynn Building
Melinda Connor Ass't Town Treasurer/Collector Flynn Building
Peter Anderson Financial Analyst Flynn Building

Finance Departmentfinance@sudbury.ma.us | 978-639-3376

Name Position Office Location
Rachel Persson-Ganimian Administrative Assistant Flynn Building
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